Restarting outdoor activities for Scouts (Amber readiness level)

This page was last updated on 08 September 2020. 

The changes from the original published on 05 August reflect updated guidance from HQ regarding group size.

Introduction

We're excited to announce that we’re now able to restart running outdoor face-to-face activities for members of the Scout section. Given the fact that we’re still recovering from the Covid-19 pandemic, there’ll be some restrictions on what we do and how we do it. This page explains the steps we’ve taken to make sure we keep everyone safe.

The information on this page is specific to the Scout section, Beaver and Cub section members will receive separate information from their leaders once they are ready to restart outdoor activities.

Please be aware that there will be differences between what we do at Scouts, and what is happening at other activities (e.g. sports clubs) or at school.  This is because we are following the guidance issued by The Scouts HQ which is aligned with the guidance issued by the National Youth Agency and this is separate to the guidance controlling the restart of activities in sports or education settings.

The information on this page specifically relates to outdoor activities at Hensingham Primary School, Ennerdale Scout Centre and St Bees beach.  We're hoping to that we'll also be able to use other locations to offer different activities in due course and we'll share the arrangements for those activities and locations separately.

Parents/carers, please discuss the arrangements on this page with your child to make sure that they understand the steps we're taking and know what they need to do to help us keep Scouts safe for everyone.  If you have any questions, please contact us.

We are required to obtain explicit consent from parents/carers for Scouts to take part in outdoor activities.  Please fill out the form at the bottom of this page to confirm that you understand the new measures in place and that you are happy for your child to resume coming to outdoor meetings.

We're aware that young people who are shielding or are in another vulnerable group might not be able to return to face-to-face activities at this stage.  We’re also aware some young people, including young people with additional needs, might need new or different reasonable adjustments putting in place to support a return to face-to-face meetings.  If you or your child isn't able to or doesn't feel comfortable returning to face-to-face activities, or you're think that we need to make some additional adjustments to support them returning to face-to-face activities, please contact us so we can discuss options.

Groups

We will be operating in small groups. Under the current guidance these will be a maximum of 15 Scouts, plus up to 5 leaders and young leaders.    

We are allowed to have multiple groups meeting at the same time but they will be operating separately with a large physical separation and Scouts in different groups will not be able to mix together.  Leaders will be able to work with multiple groups.  

For our initial meetings we will ask you to book on to activities using OSM.  Once we know who is planning to attend, we will allocate the groups for that meeting.  Once term restarts, we will try and keep things reasonably repeatable. 

Arriving and departing

If at all possible, please make your own way to Scouts.  If you do need to car share, please let us know in advance so that we can allocate anyone travelling together to the same group.

To help prevent mixing between different groups we will have timed "windows" for dropping off and picking up.  Currently we are planning that the windows will be as follows, but we will review and adjust them as necessary:

  • drop-off: 1850-1900 and 1910-1920,
  • collection: 2030-2040 and 2050-2100

Prior to the meeting, we will let you know which group you are in and when you should arrive and be collected.   

A leader should be waiting to meet you at the drop-off point when you arrive.  If there's no-one there to meet you, please wait in the car until a leader appears.  Once everyone has arrived we'll go together to where we're doing activities that week.  At the end of the meeting the leader will bring the Scouts back to the pick-up point.  

Parents and children not taking part in the meeting should stay in their car.  If parents need to speak to a leader, where possible please attract our attention and we'll come to you.

The drop-off points are as follows (if we need to change these for any reason we will let you know):

  • Hensingham Primary School - car park (the leaders will typically be waiting either, on the grass, or, on the lower car park).
  • Ennerdale Scout Centre - car park (the leaders will be waiting near the flag pole).
  • St Bees beach - car park between the shop and the public toilets (the leaders will be waiting on the grass bank beside the car park).

Reducing the risk of spreading the virus

Scouts should not attend face-to-face activities if:

  • they have Covid-19 symptoms, or 
  • they should be self-isolating in accordance with Public Health England guidelines (for example because they've been in contact with someone with Covid-19 symptoms or they've been instructed to self-isolate by NHS Test and Trace).

We will plan activities and games to enable Scouts to follow social distancing guidelines.  Parents/carers, please ensure that your child understands that they will need to follow social distancing guidelines when they come to Scout meetings.  If scouts persistently ignore reminders from leaders to maintain social distancing, they may be asked not to attend meetings for a period of time.

We will have hand sanitiser or washing facilities available (most of the time we will be using alcohol based hand sanitiser).  Scouts will be expected to clean their hands on arrival, before going home, and periodically during the meeting.

We will be taking steps to ensure that equipment is kept clean; where that isn't practicable, (for example with items such as ropes used for knotting) we'll make sure that people clean their hands before and after using the equipment.

The adventure play equipment (both at Hensingham School and at St Bees beach) is out of bounds during Scout meetings.

Scouts should bring a bag with them for items such as coats, drinks bottles, etc.  Parents, please ensure that all personal items are clearly labelled with the Scout's name.

If leaders need to give first aid requiring close contact, we will wear disposable face masks.  If possible, we will ask the injured person to wear a mask unless that is going to cause them significant distress. 

We will be maintaining a register of who attends which meeting (and which group they are in).  We will provide NHS Test and Trace with contact details of those present using the information stored in OSM, if we are requested to do so.

Other arrangements

Please check your emails as we may have to cancel meetings at short notice; for example, if leaders are not available, or in response to poor weather.

Scouts should bring a bag containing a bottle of non-fizzy drink, a warm layer (e.g. fleece or hoody) and a waterproof coat to all meetings.  If rain is forecast we would also recommend bringing waterproof trousers.  As the evenings draw in, Scouts will also need a torch (we'd recommend a head torch to keep both hands free).

Please make sure that you use the toilet before coming to Scouts as we will have very limited toilet facilities available during meetings - a bucket with a seat in a toilet tent for emergency use only!  

Please make sure that the contact information and other details held on OSM is up to date.


Consent to take part in face-to-face activities

By filling out the details below you are confirming that:

  • you understand the new measures in place and are happy for your child to resume coming to outdoor meetings.
  • you consent for us to provide contact information to the NHS Test and Trace service if we are requested to do so.
  • you have checked the information held on OSM and ensured that it is up to date.

The data captured on this form will be used by 1st Hensingham Scout Group to record consent for youth members to take part in Scout section face-to-face activities outdoors (Amber Readiness Level).    


 

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